Article

Five Reasons You Should Record Meeting Minutes

Whether your calendar is full with Zoom meetings or in-person catch ups, make sure you don't miss a moment by recording your meeting minutes.

January 20, 2021

Feeling the Zoom Boom? We get you. And it is real. Calendars booked out with Zoom calls and virtual team meetings featuring your boss’ cat is the new norm. Staying focused, keeping on top of all action items and taking notes virtually is tough. With teams more distributed than ever, it’s getting harder and harder to keep on top of everyday tasks like sharing internal comms, updating teams and refreshing your content. But at the same time, getting your message out has never been more important. 

So how do teams keep up and stay connected? Here are our top five reasons why you  should record your meeting minutes.

record meeting minutes

1. Capture the moments that matter

We’ve all been there. It’s your turn to transcribe the weekly meeting: you’re just about done scribbling the last point when you realize 1) everyone’s moved on and you’ve missed the next point, and 2) your manic scribbles don’t make any sense. Using an automated transcription tool to record your meeting minutes lets you stay focused and present in your meeting, confident that the important moments are being captured. With nonveral communication accounting for more than 90% of the message, quick bullets and shorthand scribbles just won’t cut it. Listening back to your audio alongside the transcript means you can pick up on tone and nuances for deeper understanding.

Whether you're on Zoom, Microsoft Teams or Google Meet, Trint’s integrations let you quickly pull in your meetings for fast transcripts. Or better yet, use Realtime to get your meeting notes instantly.

2. Repurpose your content

Whether it’s an all-hands, a customer interview or a webinar, converting your spoken content into written text unlocks huge potential for content creators. Transcripts can double up as new content and sharing them with other creative teams means upping your output and doing it fast. That town hall has just become a PR announcement, a social post, an investor’s newsletter and a staff bulletin. All from one transcript.

Today’s audiences are hungry for content. From internal comms to new product releases, we want to know the latest news the minute it comes out. Being able to quickly turn around net new content assets is essential in increasing distribution and staying relevant. Repurposing and repackaging keystone content not only lowers your content costs as your teams don’t have to start from scratch, it also lets you keep work in-house.

3. Grow your content repository

With increasing demand for content, transcribing your communications means it can be stored, referenced and reused long after the event. Saving your meeting transcripts let you create a growing repository of archived work.

4. Speak to your audience, however they communicate

Communications and marketing teams need to find ways to make the message accessible and available to everyone, whatever their preferred style or format. Captioning your town hall meetings or customer testimonials not only makes it more accessible, it can increase your reach. By adding translated subtitles, you can speak to a global audience, whether it’s your workforce or customer base.

transcribe meeting notes

5. Keep track of progress

Using an automated transcription tool like Trint to record meeting minutes lets you refer back to previous meetings to monitor and keep track of what’s already been actioned and any outstanding tasks. With customizable permissions and read-only transcripts, you can make the full transcript available for investors, board members and key stakeholders.

Trint can do more than just record meeting minutes, so don’t stop at transcription. Give your teams the tool to collaborate, boost content creation and tap into new distribution channels.

Start transcribing your meetings with Trint. Zoom it. Teams it. Trint it.