5 ways to create an efficient workflow management system

We break down the top 5 tips for creating an ultra-productive workflow management system for the highest level of workplace productivity. All systems go!
June 17, 2019

Does your business run like clockwork? Chances are you have a set of efficient business workflows in place, and your workflow management system is key to keeping the gears turning efficiently and ensuring maximum productivity from your team. But where do you start with creating an effective workflow management system?

You can start right here.

First things first: what is a workflow management system? Workflow management is your business' way of embracing the awesome benefits of automation, putting automated systems to work on streamlining processes. A business' workflow management system (or WMS) helps the organization bring ultimate efficiency to its workflows, ticking off tasks in its to-do list at a much faster pace. Business workflows are many and varied, and a workflow management system is designed to streamline the processes with the power of automation.


How do you create an efficient workflow management system?

There are countless articles out there that outline the brightest and best workflow management systems and automated workflow software packages available to businesses. We're here to guide you in what you should be looking for out there. Determining what makes a strong workflow management system, and the best way to get it to work for your business, should be your first task when taking the step into automated business workflows. Not all workflow management systems will cater to your business' needs, but all organizations should be looking for the following when taking the jump.


Workflow management in businesses is important for productivity


Here are five ways to create an efficient workflow management system:


1. Make it accessible

Today's businesses aren't static. Your team may be scattered across the globe. However, everyone needs access to the tools that will streamline their business workflows, so opt for tools and platforms that are cloud-based and easily accessible for all.


2. Educate your team

No workflow management system will be effective unless your team knows how to use it to their advantage. If you're investing in software to make their jobs easier, make sure everyone's clued up on the benefits, and how to use the software effectively.


3. Be collaborative

The most effective workflow management systems are the ones that let your team work together seamlessly and in real time. When you're shopping around for software systems to pull together a workflow management system, make sure you prioritize collaboration.

Check out Trint's collaborative tools for the spoken word


There are easy tips to create an efficient business workflow


4. Document your progress

Your workflow management system should be easily accessible for all, so management should oversee the documentation of workflow progress and identify areas that need improvement. Documentation is important for any business - be sure your workflow management system allows you to effectively monitor and document your team as it thrives.


5. Keep an eye open

Technology is always changing, and there are countless new systems being developed now that will boost your workflow management system. Make sure you're always on the lookout for new, emerging systems that can improve your workflow management system and bring more efficiency and productivity to your team.




Trint is the secret weapon that will have your team working at optimum efficiency - it should be part of any workflow management system plan. Through Trint, teams can collaborate on transcription projects in real-time, and management can oversee, edit and review from anywhere in the world. Thanks to the powers of automation and artificial intelligence, transcription is in the hands of the machines with Trint, so your team can get on with the important parts of their workflow knowing their transcription is in safe (digital) hands.


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